A colleague of mine is going to moderate an upcoming presbytery meeting. He has served as a chaplain, and he wanted to discuss how he could run the meeting well. I asked him if he had run any meetings while he was in the military. “Yes,” he said, “but we didn’t get as deep into Robert’s Rules as we do at presbytery.” So, there you have it. Presbyterians are more strict on Robert’s Rules than the military.
Since my colleague wanted to discuss how to run a meeting successfully, I decided to try and express the principles that I have used to moderate session and presbytery meetings. I have also tried to provide some of the broad principles for the various motions so that you do not simply have to memorize the properties of each motion. Below you will find some of my thoughts. I would be interested in reading your ideas, if you would like to share them in the comment box. Here are a few principles that may be helpful in running a successful meeting:
- The key to being a moderator is preparation. You need to have a clear vision of everything that may happen at the meeting. Try to envision problems that may come up and issues that may need to be resolved. Study them beforehand, and the meeting will not get bogged down. Examine everything that will come before the body. Make sure it is in order, and, if not, try to correct it before the meeting. I cannot overstate that the key to a good meeting is careful preparation. This is true for the moderator and all the participants.